Written by Dianne Westrook, Team Member at Virtual Assistance by Anita
The importance of organization cannot be overstated; it affects all areas of our life. As a Virtual Assistant, I have found that an untidy workplace can be one of the biggest pitfalls for the work at home employee, however, following a few simple steps each day will help you maintain a tidy workplace, improve your mood and increase productivity.
Begin and end each day with a clean desk. When you begin your day with a clean, tidy space it will make you feel refreshed and ready for the busy day ahead. At the end of each work day, make a point to clean off your desk and rid the area of the pile of stuff that has accumulated. Throw out, or shred, any unnecessary memos, scrap paper, and old documents that have cluttered your desk.
Utilizing the appropriate home office furniture will improve productivity by helping you stay organized:
- Purchase a desk that has shelves or drawers, and a small file cabinet so that organization is made easier.
- Establish stations in your workspace, so that you always know your home office supplies, tools, and resources have their place.
- House reference material in bookcases, and establish a printing station.
Make home office supplies accessible. Keep your home office supplies at the ready, so that you can easily grab what you need when you need it. Place the most frequently used items at close range, and move other necessary, but less frequently used, items to a supply drawer or decorative storage box. If you frequently use a memo pad or a stapler, don’t keep those items in a cabinet across the room.
Create a Memo Station and reduce the mess. Hang a Multifunction Memo Board above or beside your desk where you can write to-do lists and other important notes. These boards have a cork portion, that allows you to hang memos on the board with push pins, and a dry erase portion for keeping important visual notes and for writing things down quickly without having to waste paper. Dry erase boards are also magnetic. In addition, having a memo station will cut down on missed appointments and forgotten phone numbers, because you will have a neat and organized place to store them. Another helpful tip is to keep your daily planner close to the memo station, so that if you have to quickly jot down a number on the dry erase board, you can then transfer it to your address book.
Besides keeping your work area clutter free, remember to open up the curtains and windows to let the fresh air and sunshine in. Sunlight is known to be associated with happiness, combat depression, is a natural mood enhancer and stimulator, and can be rejuvenating. In winter months, use essential oils or scented crystals to keep you productive, and you may want to consider purchasing a light box for times when sunlight may be minimal.
Begin and end each day with a clean desk and you will improve your productivity, mood and your quality of life!